With multiple vendors, guests and moving parts, clear communication is essential. Studies show stakeholder alignment and communication tools reduce stress significantly. Create a shared plan, update vendors regularly and keep everyone aligned.

Planning tip: Use a shared cloud doc or project-board visible to your “team” (partner, planner, vendors) so nothing gets lost in email threads.

For audiences planning in 2026, sustainability isn’t just a nice touch—it’s expected. Lehigh Valley hosts are well-positioned to work with local vendors, florists and artisans—reduce waste and support local business.

Planning tip: Choose one décor element you’ll reuse or repurpose (ex: flower installations that go into the home post-event). 

Guests today expect more than simply attending—they want to interact, be seen, and share. Trend-reports show interactive, immersive experiences and “photo-ready” moments are top priorities. Include at least one experience station (ex: mocktail bar, photo wall, live station) for your event size.
 

Planning tip: Design one “hero moment” (could be entrance, photo wall, or activity) that will anchor your décor and guest photos.

Your venue does more than fill chairs—it sets the tone and enables your design. In 2026, capacity, lighting options, tech support, and flexibility matter more than ever. Think about guest flow, breakout zones, and how décor will look in that space.

Planning tip: Visit your venue at the same time of day your event will start—check lighting, noise, and how the space feels.

Many hosts overlook how hidden costs or late-tasks can blow a budget or crunch your timeline. A smart timeline stages what needs to happen when (9-12 months out, 3-6 months, 30-days, event week) and helps avoid last-minute chaos.

Planning tip: Add a 10 % contingency to your budget right from the start and schedule vendor check-ins at least 30 days before.

Before diving into colours, linens or vendors, ask: What do you want guests to feel or remember? In 2026 the best-events aren’t just gatherings—they’re experiences. Defining goals (guest interaction, photo moments, budget adherence) allows you to align everything—from décor to flow—with your vision.

Planning tip: Write down 2-3 “What I want guests to take away” statements and keep them visible as you plan.